City Clerk

citydata.mesaaz.gov | Last Updated 31 Jul 2019

Monthly tracking of various services provided by City Clerk.

Tags: elections, records, requests, open, meeting, council, candidate, retirement, disclosure, disability, legal, subpoenas

This dataset has the following 18 columns:

Column NameAPI Column NameData TypeDescriptionSample Values
Datedatecalendar_dateMonth Year format
YearyeartextYear
MonthmonthtextMonth
Requests for Information/Help (Non-Election)requests_for_informationnumberTotal number of requests received (from the public or internally) for information that is non-election related.
Public Meeting Noticespublic_meeting_noticesnumberTotal number of meeting notices (boards, committees, etc.) posted in compliance with the Open Meeting Law, which is no less than 24-hours prior to the meeting being held.
PSPRS Retirement and DROP Participantspsprs_retirement_and_dropnumberRefers to participants in the Public Safety Personnel Retirement System (PSPRS) and Deferred Retirement Option Plan (DROP). Total number of retirement applications received from Sworn Police and Fire employees and processed within the month they are discussed and considered by the Fire and/or Police Pension Boards.
Public Safety Disability Casespublic_safety_disabilitynumberTotal number of Accidental or Ordinary Disability Retirement applications received and processed by Sworn Police and Fire employees. The applications are also counted within the month they are discussed and considered by the Fire and/or Police Pension Boards.
Legal Service Documents Processed (Summons, Claims, Subpoenas, Garnishments)legal_service_documentsnumberTotal number of summons, claims, subpoenas, and garnishments submitted to the City Clerk's Office and forwarded to City Attorney's Office within 24 hours.
Records Retention Inquiriesrecords_retention_inquiriesnumberTotal number of requests for assistance received from other City staff pertaining to records retention schedules and information.
Public Records Requestspublic_records_requestsnumber
Special Projects and Research Projectsspecial_projects_and_research_projectsnumber
Election Web Pages Accessedelection_web_pages_accessednumberTotal number of unique visits to the City Clerks' Election web pages.
Financial Disclosure Reports Submitted by Candidates and City Councilfinancial_disclosurenumberTotal number of Financial Disclosure Reports submitted by Candidates and City Council in compliance with statutory requirements. The number fluctuates by year based on whether it is an election year.
Candidate and Committee Campaign Finance Reportscandidate_and_committeenumberTotal number of Campaign Finance Reports submitted by active candidates and Political Action Committees in compliance with statutory requirements. The number fluctuates annually based on whether it is an election year.
Election Pamphlets Mailedelection_pamphlets_mailednumberTotal number of publicity pamphlets mailed to registered households, as required by law to ensure voters receive them prior to the start of early voting. The number fluctuates by year based on whether it is an election year.
Council Minutes Posted within Two Working Days After Council Approvalcouncil_minutes_postednumberTotal number of Council meeting minutes posted for the public within two working days after Council approval, which is in compliance with the Open Meeting Law (regular, special, committee, budget).
Ordinances Published within 24 hours after Council Adoptionordinances_published_withinnumberTotal number of Ordinances published within 24 hours after Council adoption. These adopted ordinances are uploaded to the City Clerk Enterprise Document Management System.
In-Person Early Votes Castin_person_early_votesnumberTotal number of early voters who visit the City Clerk’s office to cast votes in-person during the early voting period.